Procurement/Admin Analyst

■ Insurance – prompt processing of all insurance renewal/claims and updated record of all
policies & schedules.
■ Inventory, Stationery & Consumables Management- Ensure nil out-of-stock provisions for all office
consumables and stationery. – Ensure the weekly submission of the tracker showing inventory and order levels. – Maintaining appropriate inventory records for audit purposes
– Detect and report on stock losses. – Highlight the low stock situation of marketing to the relevant units.
■ Fleet Management- Conduct spot-on checks on the vehicle to ensure cleanliness, proper
servicing, prompt routine maintenance, and accuracy of mileage and logbook. – Develop a preventive maintenance schedule for the company’s fleet. – Keep proper records on cost control and ensure budget adherence! – Fuel cost- monitoring fuel consumption and expenses as well as proper record data. – Keep tab of PMS inflation and capture cost accordingly
– Liaise with all stakeholders to update the schedule of all vehicles in the company’s fleet and
ensure that all vehicles are adequately insured

■ Office Administration- ensure operational excellence in external and internal points of the
facility in line with the Group standard quality and excellence. – Ensure 95% uptime of all office appliances and equipment. – Plan and execute periodic vendor refresh exercises to improve service delivery and increase
value across all service areas. – Manage internal and external stakeholders to ensure seamless operations of the Facilities and
Admin unit. – Monitor costs and drive cost-containment initiatives – ■ Official Meetings/Events & Official Trips – Ensure setup and arrangement of meeting rooms at least 30 minutes internally and 1
hour externally before the commencement of any meeting. – Assist all units with setting up all communicated events and meetings.

– Zero % complaints from travelling staff on the arrangement of official trip
logistics (tickets, Perdiem, accommodation, airport pickup and drop off)
■ Procurements – Receive and review requests from all outlets. Process all approved requests
from all the outlets. – This should include the underlying steps:

i. Assist with placing orders with suppliers.

ii. Generating LPO for the requested items eg; LLGC – Work closely with the department heads for product specifications and a better
understanding of the requested item. – Liaise with the storekeeper and internal stakeholders to reconcile requested
items. – Keep track of supplier’s invoices on excel sheets for proper recording and
reconciliation. – Follow-up with vendor-related issues for quality delivery. – Ensure that all LPO raised are closed out by the end of the week. – Assist with onboarding of new vendors. – Perform other procurement/purchasing tasks.